An effective tool for preparation, planning and production management that markedly extends functionality of the SAP Business One information system.
adjusted to your needs
Information system for small and medium-sized enterprises
AddOn Production extends functionality of SAP Business One by record-keeping and management of production. This AddOn has been developed by the company GT Systems 2 (since 1 January 2018, as a part of SOFTIP, a.s.) with the aim to optimise production management primarily in small and medium-sized enterprises.
Speed and flexibility
Comprehensive overview of the business processes from the first contact with the customer, through job order, purchase and production, up to delivery of the final product to the customer
Enterprise growth thanks to the right information
An easy solution that enables continuous overview of the production status, the workplace capacities utilisation, meeting labour standards of the workers and other relevant values
Unified user interface
User interface of the whole system, working on top of the common database and simplifying the work with the system
Adjusted to your needs
Thanks to continuous connection of the processes in production to the standard processes, SAP® Business One will be adjusted to your needs in a flexible manner.
Easy and efficient
An easy and quick method how to move from a bid and elaboration of production documentation, through job order entering into production, up to work distribution to the employees and the assigned work checking off by barcode readers.
The module extends the options of the SAP Business One information system. It is designed for elaboration of technological procedures, bills of materials with the option to add drawing documentation and tools, creation of variant and parametric documentations, generating and monitoring of the production job orders in process, calculation, cooperation, comparison of the planned and actual costs, work assignment and production check off while using barcode readers. Various production reports are available, as well as overview of the capacities for individual workplaces, overview regarding the work volume based on the entered criteria and many others.
AddOn Production benefits
SAP Business One implementations in combination with AddOn Production in the given enterprise provides a great amount of advantages.
The right information for growth
- Information is captured in one system and available for all departments of the company - Quicker response to the customers' needs - Detailed overview on the dealers' activities and their success rate - Data analysis for profitability evaluation of the job orders - Always up-to-date financial overviews about the company for strategic decision making - Constant overview of sales, purchase, service, and production processes - More effective responses to service reports and their settlement
- Non-effective time elimination in searching for the information needed - Duplicated data entry elimination and error rate reduction - Inventory optimisation - Procurement process made faster by on-line demand - Barcode utilisation for shortening of the activities in the warehouse as well as in production
Integration and mobile access to your data
- Company data available via mobile application in iPhone, iPad - Easy creation, adjustment and distribution of overviews in real time while using the Crystal Reports software - Data synchronisation in the calendar, contacts and tasks with Microsoft Outlook application - Integration with MS Office, sending data, overviews through e-mail
Adjustment to your needs
- System configuration in time of implementation according to the company needs - User adjustments and extensions working even after the system upgrade - Quick addition of user tables, fields - Adjustment of the view, menu, overviews according to the users' requirements - Approval process and warning settings for various events
Production documentation modules
Bill of materials
It is a list of components and basic materials which the given product is made from. It enables automated calculation of the semi-finished product amount and weight based on the given dimensions of the incoming semi-finished product, with calculation between output and stock units of measurement.
A list of operations which are necessary to be performed in production, with specification of the department, workplace, production times, batches, idle times, activity description and a list of the tools needed.
It provides possibility to attach drawing documentation or any other external documents of Office type (technical reports, calculations, etc.) to each item, bill of materials and technological procedure.
The module provides an option to record changes, which are performed in the technical documentation
Parametric and variant documentation
Possibility to work with variant and parametric bills of materials, where the module selects the respective variant of the product based on the product features required by the customer, and it will calculate the amount of the material needed for production.
Technical specification of the price
Price specification in the bid elaboration process, it offers an option to work also with so called unknown items, for which a technical documentation has not been elaborated yet. At the same time, it is not necessary to file these items into the data of the system. Upon the bid acceptance by the customer, the module will enable generating of the bills of materials and technological procedures from the bid data, and only at that moment the so called unknown items are entered into the system data.
Production preparation modules
Schedule of job orders
Comprehensive overview of the sales job orders covered by production as well as the status of the individual production job orders. It is possible to generate production job orders directly from this data form.
Planning job order
Comprehensive overview of the production status of more complicated products, while it is also necessary to procure their components by own production form.
Overview of the individual workplaces utilisation, which is calculated for working days with regard to the time fund of the individual workplaces
The possibility to calculate your total costs for production of a product and the necessary production capacities in order to provide production for the product, for the planning or production job order.
Overview of the production status can be made in the form of the list of job orders or by more detailed overview – the list of operations. It is possible to limit the production extent, for which we want to monitor the work-in-process, by specifying the selection criteria (date, job order, department ...). The list contains information on the amount of the pieces produced, the time planned for the production and the time that has already been checked off in the production.
Production management modules
By the form of job orders or the list of operations, it provides the production manager with a detailed overview about the facts which job orders and items they have in the workshop in the process of production at the given time, which works they must specify and which ones they have already entered into the production, and also the overview on the amount of the pieces produced. In this data form, the production manager may perform all activities related to the daily work tasks management in the workshop, such as to specify production job orders on a mass scale into the production, print the production documentation, assign the work to the individual workers, and change the workplace and the work shift.
Production job order
It contains all the information for production of one item in the required amount. Each production job order contains a list of components and production operations necessary for production, which were taken from the bill of materials and technological procedure. Directly from the data form, it is possible to perform activities, such as to print production documentation, add all the workers in bulk according to the current occupancy of the workplaces, assign the work to the individual workers manually, change the work shift, change the workplace where the given operation will be performed, check off all the completed operations in bulk.
Receipt and dispatch of material
Movements from and to production. The documents, which keep a record of the material movement between the warehouses with the subsequent booking. Data specification can be done manually in the data form or by barcode reading from the material batch.
Record-keeping of rejected products
Overview of the registered rejected products, which a worker marked as probably non-conforming pieces, overview of the confirmed rejected products, where the inspection makes decision about the repair or it will confirm the non-conforming pieces as rejected products, and to the given record it will allocate the worker and the department that is responsible for the rejected product occurrence.
It enables data collection from the production regarding the work having been performed. Data reading of the operation being checked off is performed only through the barcode, which is read from the operation instruction sheet. The worker will enter only the hours actually worked; the number of the good pieces and non-conforming pieces.
Correction of the times being checked off
It provides the production manager with the possibility to correct the times, which were written by the workers during the production check-off, thus verifying these data.
On January 1st, 2018 the companies GT Systems 2, s.r.o. and SOFTIP, a. s.were merged; the GT Systems 2 company was terminated without liquidation and was merged with SOFTIP, a. s. The surviving legal company, SOFTIP, a. s., has taken over all rights and commitments of the merged company. Currently, SOFTIP, a.s. takes care of the employees, products and contracts of GT Systems 2.