ENPAY TRANSFORMER COMPONENTS is a manufacturer of various transformer components, exporting almost all of its production abroad.
Its customers are companies such as Siemens, ABB, or GE. By electronizing purchasing operations, the company has eliminated the complex and administratively demanding method of creating orders.
The original ordering system was becoming opaque and did not provide information on the current status of individual processes. Therefore, ENPAY TRANSFORMER COMPONENTS decided to move from the „old world to the new age“. This meant introducing a modern system for creating purchase documents and moving their approval out of the production system.
It succeeded thanks to the extension of the SOFTIP PROFIT PLUS information system. The basis of the solution is the purchasing module, in which the creation of all relevant documents takes place. Individual users are assigned appropriate roles and access rights.
The first document in this process is the purchase requisition. Once the purchase requisition has been registered, the owner activates the approval process. Once approved, they are then available to the purchasing manager, who uses them to prepare purchase orders for specific suppliers. Similarly, once a purchase order is closed, the approval process is activated for its approval. Once the purchase order is approved, it can be sent to the respective supplier.
The approval process itself is handled by the SOFTIP Approval web extension, which communicates bidirectionally with the production system. It allows the manager to issue an approval (but also a rejection) opinion off-site. A tablet or mobile phone is sufficient for him to do this, and an approval notification arrives directly in his mail. From there, he can then activate the approval itself. Notification of the approval progress is also sent to the document owner.
The approval workflow can be tailored to the customer's requirements. In this case, the approval of purchase orders takes place according to the financial value of the document.
Industry
SOFTIP APPROVALSOFTIP PROFIT PLUS
Ján Valkovič
ENPAY TRANSFORMER COMPONENTS
Director General
Enterprise information system for even higher quality, technologically advanced and user-friendly management of your business
Product Manager
SOFTIP PROFIT PLUS
Senior Sales Manager