SOFTIP Approval

Application for approval of any company documents designed for users who do not have access to ERP. APPROVAL is available anywhere, even on mobile devices and outside offices.

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application versions

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expensive licenses to ERP

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language mutations

SOFTIP Approval

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SOFTIP Approval

A huge amount of paperwork among a large number of people in a company is eliminated by a simple web application. You get an intuitive and reliable online tool to secure your company's approval processes. For an unlimited number of users. Without the need for them to access the ERP system.
Approval of documents
It allows the approval of orders, incoming invoices, internal documents or any other documents that have a "counter document" recorded in the ERP. In addition, it provides the possibility of delegating approval to another user during absence and also the possibility of bulk approval.
Savings on ERP licence costs
The application can be used by an unlimited number of users who do not need to have access to the company ERP and thus do not need cheap licenses to access the ERP.
Replacement of paper records
By deploying the application, the company will eliminate the circulation of paper documents, increase visibility and speed up the document approval process. By setting up fixed or variable approval scenarios, the application will cover the company's document circulation needs.
Archiving of documents and process
Documents with a completed approval process can be accessed in the archive, where an extensive document search filter can be used.
Identification of bottlenecks
The pending document overview allows you to instantly see the status of a pending document and allows you to send an urgent request to the approver.
Speaks your language
SOFTIP APPROVAL communicates with you in your language. The application is designed to be multilingual and allows you to communicate in the language of your choice.

Applications and system modules

Description of functionality

SOFTIP APPROVAL eliminates paperwork in the company. It is designed for companies with a need for centralized purchasing, with a specific form of billing, but especially with a large number of employees, some of whom need to create and approve documents outside the company ERP, or need to operate frequently in the field.

The application works natively with 2 ERP systems

SOFTIP Approval was originally created for enterprise information system customers SAP Business One and because of the great interest we have created another version of it, which is intended for customers of the information system SOFTIP PROFIT PLUS.

Take control of document circulation in the company

A huge amount of paperwork among a large number of people in a company is eliminated by a simple web application. Manage, approve and archive documents from anywhere, anytime.

SOFTIP Approval will ensure the approval process

The following are positive effects and need to optimize the document approval process, but they expect a solution that will accommodate them but will not incur extremely large costs.

Natively works with 2 ERP systems

SOFTIP Approval was originally created for customers of the SAP Business One enterprise information system and due to the great interest we have created its next version, which is intended for customers of the SOFTIP PROFIT PLUS information system.

The functionality varies from version to version due to the different ERP systems. Our consultants will be happy to show you the details of specific versions during a personal presentation.

ApprovalProfit - SOFTIP PROFIT PLUS

ApprovalProfit is a version of the application natively adapted for use in companies using the SOFTIP PROFIT PLUS enterprise information system.

ApprovalOne - SAP Business One

ApprovalOne is a version of the application natively adapted for use in companies using the SAP Business One enterprise information system.

Differences

The individual versions differ primarily in the logic of connection to the individual agendas of the enterprise information system and the resulting possibilities of easier or more complex connection of documents to the approval workflow. However, due to the fact that SOFTIP PROFIT PLUS is a system developed by us, and we are a long-standing Slovak leader in SAP Business One implementations, we are able to meet almost all requirements for customisation.

Common features

SOFTIP Approval has a uniform technological basis and a uniform visual interface for all versions. It is usable on all standard devices from smartphones to workstations that support current standards for online communication.

Management of document circulation in the company

A huge amount of paperwork among a large number of people in a company is eliminated by a simple web application. Manage, approve and archive documents from anywhere, anytime.

Approval of documents

Orders, Incoming invoices, Purchase orders, Any internal documents that have a "counterfoil" recorded in the ERP
Any other document that can also be entered in ERP - "if there is a "window" in ERP, we can make an approval process for it in Approval"
An approval report is automatically generated for each document that has been approved.

Creation of documents

When creating an order, it communicates directly with the ERP and searches it directly in the databases in the ERP, Goods items are also primarily retrieved from the existing codebook in the ERP,
It allows a descriptive definition, which the responsible person already specifies (supplier item) and only after completion enters the approval process, 
The documents can be created in ERP or in Approval, but they always end up in the database of the ERP system.

Approval rules

Fixed or variable approval scenario settings
Option to define conditions for automatic assignment of an approval scenario
Powers and competences of the individual authorisers
Substitutability rules.

Communication between approvers

Possibility to request additional information directly on the document in Approval, which is archived with the approval process (replacing email communication).

Clearing of documents

Option to clear the document in the approval process
It can even enter itself into the ERP based on the pre-contractions from Approval.

No more passwords

SOFTIP Approval automatically authenticates you with your domain account so you don't have to remember another password.

SOFTIP Approval will ensure the approval process

Companies that need to optimize their document approval process, but expect a solution that will accommodate them and not incur extremely high costs.

More efficient document flow

Companies that want to streamline the flow of documents through their electronic form.

Approval outside ERP

Companies where users who are not ERP users enter the document flow.

Customized processes

Companies that are not comfortable with fixed approval procedures in ERP.

Affordably

Companies that find a standard DMS (document management system) very robust and cost-prohibitive.

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"I can approve from anywhere and I can always find those 5 minutes to approve via mobile. Even over vacation, though, I can set up my rep."

Darina Mokranova

Executive Director, INDEX NOSLUŠ s.r.o.
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"With SOFTIP ApprovalOne, we have eliminated most paper approvals and streamlined approval processes."
Martin Leso
Managing Director, K O F T, s.r.o

Further case studies

Invoice turnaround within three days. And faster

Find out more

Speeding up the purchase process requires a modern online system

Find out more

Product support

I'll help you find answers to all the important questions and get to know the details of using
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Peter Kollár

Head of Competence Centre SAP
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Basic technical information on the SOFTIP Approval application

The technical requirements for the application are as follows: MS Server: min. 2012 Internet browser: recommended Chrome, IE 10 and higher
Login to the application: via a domain account or assigned account/password.
User management: each user who will approve documents in ApprovalOne needs to be registered in the user management. The account of the approver must also exist in IS SOFTIP PROFIT. At the same time, users who send documents for approval from IS PROFIT (the so-called document owners) must also be registered in the user management.
Roles and rights: ApprovalOne works on a system of assigning users to roles, with each role containing a set of rights.

Arrange a consultation

Contact us and we will answer all your important questions

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Further information on the processing of OA and your rights

Who will work with you?

We will help you find answers to all important questions and learn the details of using SOFTIP Approval.

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Peter Kollár

Head of SAP Competence Centre

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