Its buses carry more than 26 million passengers a year. The company decided to do away with the complex circulation of multiple paper documents and switch to a new electronic system for processing and recording invoices, orders, contracts and directives.
Electronic documents minimise the risk of errors, increase work efficiency, accuracy and speed. They allow responsible employees to always have a 100% overview of invoices, orders or contracts with business partners. And that was exactly the goal of SAD Žilina.
Therefore, SOFTIP designed a solution in two phases according to the customer's requirements with the connection to the IS SOFTIP PROFIT PLUS.
In the first phase, SOFTIP created an original module Invoice and Approval Management System (DMS) based on the Microsoft SharePoint platform. It allows the invoice to be processed with all the data necessary for its entry into the accounting system. This is preceded by a hierarchical approval process and the possibility of correcting and checking the data in the quarantine of the accounting system. The process itself is also facilitated by a number of options for automatic completion of predefined data before the entry into the sharp register. Of course, access to the history of operations and changes that have affected a particular invoice is also available.
The second phase of the project involved creating a solution for approving and recording other documents such as purchase orders, contracts, directives, etc. Individual documents are linked to each other - supply orders and invoices are an ideal example - so it goes without saying that the designed system had to preserve these links and enable their logical processing. At the same time, as in the case of invoices, once a document has been approved and definitively registered, garant is able to be made available to defined persons and easily retrieved, together with a detailed overview of the modifications made.
Transparency and acceleration of document circulation
Simplifying approval processes
Disclosure of approved documents to defined persons
Archiving documents with history of operations with changes
The delivered solution created an environment in SAD Žilina where everything is organized, clear, connected to the economic software, and at the same time easy to operate. After the introduction of the system, the company managed to speed up the circulation of documents at a time when every minute counts for the evaluation of economic results.
Trade and services
SOFTIP PROFIT PLUS
Invoice management has never been easier. SOFTIP has once again helped us find a tailor-made solution in an environment that every employee is familiar with.
Ľubomír Taška
SAD Žilina, a.s.
Director of the Technical and Operational Department
Enterprise information system for even higher quality, technologically advanced and user-friendly management of your business
Product Manager
SOFTIP PROFIT PLUS