In addition to enterprise information systems, it also designs and delivers technological infrastructure, implements customized products and solutions, provides comprehensive IT services and consulting to thousands of companies not only in Slovakia but also abroad. By introducing transparent reporting of receivables, SOFTIP has gained order in the registration of unpaid invoices, achieved the elimination of manual work in Excel, thus saving a lot of time.
When collecting receivables, the workers kept a record of their activities (who they had spoken to on the phone, what they had agreed on...) and then produced a weekly report on the current status of outstanding receivables for managers and salespeople. This record of activity was kept in an excel file which needed to be updated daily to remove those invoices from the list where the most recent payment had already been posted for the previous day. With the number of invoices issued and payments made against them each day, this was time consuming. At the same time, the whole file was also updated on a weekly basis due to the addition of new invoices issued for the previous period. It was necessary to overwrite the previous notes in a new excel workbook in order to keep the history of changes.
Under these conditions, it was more than necessary to create an application that would be linked to the balance sheet data and that would allow notes/activities related to debt recovery to be entered directly to a specific invoice.
By using PowerApps, the economists have gained clear reporting of receivables for managers and salespeople, who can view the status of the recovery and a list of recovery activities at any time. The new PowerApps enables:
- view a list of all issued invoices in the balance sheet,
- record activities/notes for each invoice (e.g. whether there is a payment plan for the invoice),
- view the history of notes/activities related to the recovery of a given debt,
- information on invoice reminders.
Eliminate time-consuming work in an Excel spreadsheet
Anyone with access to PowerApps has an overview of important notes on issued and outstanding invoices
In addition to the economists who have gained a functional tool for tracking and working with receivables by deploying the application, PowerApps is also a useful tool for managers and salespeople. Thanks to it, they now have clear and structured information on current debt collection activities:
- information on the current status of receivables in a clear graphical format,
- an overview not only of the current stock of claims but also their age structure,
- view the last debt collection activity for a specific invoice,
- a history of activities related to a specific invoice.
Trade and services
SOFTIP MIS
For a company like ours, PowerApps is nothing but an asset. As we have a large number of invoices and payments throughout the year, working with an excel spreadsheet used to take up a lot of our time, which we can now devote to customer contact or other accounts receivable activity.
Monika Sliacka
SOFTIP, a.s.
The Economist
Business is about making the right decisions at the right time. Comprehensive information for management planning and decision-making is quickly and easily provided by the management information system of the Business Intelligence category, SOFTIP MIS
Head of Competence Centre
SOFTIP MIS
Product Manager
SOFTIP MIS