Unification of HR processes in a group of companies

Within the Chemosvit Group, it was necessary to create a stable, unified environment, capable of covering processes ranging from staffing planning, employee training and medical check-ups to payroll processing. At the same time, automate and simplify these processes as much as possible.

Due to the long history, the implementation needed to resolve certain non-standard requirements of the system, according to the customary practices within the individual companies, but at the same time maintain the benefits of unified inputs and outputs.

Main requirements:

• Initial analysis of individual companies within the group, looking for commonalities and understanding the differences in processes between them,

• Efforts to design the project in such a way as to unify processes as far as possible, taking into account differences,

• implementation itself, linking to the existing time and attendance system (automatic replication of new employees + back import of time and attendance into payroll via dtb),

• SAP interconnection in two planes - master data + output to UCT,

• Programming of required rework (setting up automatic processes for bonus calculation according to specific criteria, tracking employee history across all companies,

• testing, training, support.

Each company has its own specificities in the personnel and payroll process, which result from different collective agreements. The in-house, custom-developed IT solution ORION was to be replaced by the comprehensive payroll and HR solution SOFTIP HR PLUS and SOFTIP HAPPY HR in order to eliminate duplication of activities, increase user comfort and optimize the processes in the processing of payroll and HR agenda.